It’s no secret that time clocks software has been viewed as a nuisance by employers and employees alike. It’s just one of those tools that people don’t like having to deal with because, let’s face it, there aren’t any fun or rewarding aspects. Because of this view, employers have been hesitant to implement it in their business. And even if they try, it’s often rejected by their employees.
The time card app has come a long way since it was first introduced. It is now easy to use and flexible to accommodate all business types, whether small or large. Having a time card app at your disposal no longer requires a hands-on approach but allows you to track your employee’s work hours and attendance passively.
It’s now 2021, and it’s finally time to stop vilifying the employee time clock app and instead embrace it for your time tracking needs.
Ways That A Time Card App Can Help Your Business
As previously mentioned, the employee time and attendance app has come a long way since its inception. It can handle many processes that were once done manually, such as payroll processing or attendance tracking. You no longer have to waste thousands of dollars to pay for administrative workers to calculate employee work hours, week after week, manually.
Let’s take a look at how this software can improve your business, both financially and operationally.
Improve Payroll Processing
Payroll processing is one part of the time tracking process that can be incredibly cumbersome and expensive if done manually. Luckily, with a modern time card app, employee work hours can be sent directly to your payroll provider for easy processing.
Most time clock solutions also come with extensive reporting options that allow you to print off reports and send them to your accountant or bookkeeper. Not only does streamlining the payroll process reduce the risk of errors, but it also ensures that your employees are paid in the correct amount. Doing so is imperative to keeping morale high and reducing turnover. After all, no one likes to work and not get paid for their time.
Increase Employee Accountability
Employees want to feel like they are part of a team and contribute to the company’s greater good. By giving them more control over their time tracking process, it can improve their accountability and autonomy.
Not only will they be made aware of how they are spending their time, but it will allow them to feel as though they’re contributing to your companies bottom line. They understand that arriving to work on time makes a difference, and spending their work hours wisely can lead to success.
Cut Unnecessary Labor Costs
Labor costs can account for up to 70% of a business’s total costs. If your labor costs are left unchecked, they can quickly get out of control and can lead to the eventual downfall of your business.
With a timekeeper app, you can accurately job cost to determine exactly how your employees are spending their time. If you find that employees are spending too much on one particular project and that you might go over budget, you can adjust your work schedule as needed.
Time theft also makes up a significant portion of unnecessary labor costs. Time theft occurs when an employee steals, whether intentionally or not. A specific example of this would be if an employee punched in early or out late to accumulate more work hours, or even potentially overtime. If you have multiple employees who are committing theft, this can add up rather quickly.
Features such as face recognition allow you to ensure that employees are only punching time for themselves. Other punch restricting features such as punch limiting will enable you to specify a time frame an employee is allowed to punch time. With these features, you can ensure that employees are only punching when, where, and how you want them.
How To Get Employees On Board With A Time Card App
Perhaps one of the most challenging things about implementing a timesheet management app is getting employees on board. Most employees reject the idea of using a modern time card app because they feel as though it sends a message that their employer doesn’t trust them. This is often not the case as employers seek to implement a modern time tracking solution to protect the business and their workers.
Here are a few ways to help you convince employees to use a time card app.
Relay the Benefits
One of the best ways to get employees on board using a modern job clock is to lay out the benefits. For the most part, employees care about getting paid on time and in the correct amount. You need to explain to them that a time card app ensures their hours are tracked accurately, which means accurate paychecks every pay period.
Employees also like autonomy. They don’t want to have to go to their manager every time something comes up. With a time attendance clock, employees can adjust their work hours, review pay information, and even request time off. Instead of chasing their manager down to check if they approved their time off, they can receive a notification.
Get Your Team Involved
Another way to get employees on board with a new time card app is by involving them in the vendor selection process. You can select a group of individuals from each department to test out the options you’re considering.
After thoroughly testing each solution, schedule a meeting with those workers and get their feedback. Determine what they liked about the solution and what they disliked. Try to find any potential pain points that your employees could run into during real-world usage. If an employee feels as though they had a legitimate say in the decision-making process, they are much more likely to adopt a modern time clock app.
Trust Their Insight
Employees will be using your online time clock software day in and day out, so you must take their feedback to heart. While you may think that one part of the time tracking process is easy from an employer standpoint, if an employee says it’s challenging from their end, you should probably trust that insight.
Although time tracking will probably never be an enjoyable part of running a business, it is essential. So it’s time to change our view and embrace the time card app. Not only will it improve business operations, but it can prove to be an excellent tool for your employees as well.