Office Online and The Hidden Fees That Comes with Using an Online Document Sharing System
If you’re not using a secure document sharing program, then you are throwing your entire business’s confidential information at anyone who happens to be online. This can really put your business at risk, as hackers can access all of the information you and your employees store on the computers in your office. You need to have a way to secure your documents before they are sent across the internet.
One option that you have for secure online document sharing is to use a service such as Dropbox or Google Docs. These services allow you to upload files to multiple places and view them from a variety of locations. However, those aren’t the only benefits to these collaboration programs. The cloud has many benefits of its own, and one of those is allowing you to share your work with up to 5 million other people at the same time.
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A lot of businesses are making the transition to using the cloud because it’s a more practical option. With a cloud-based collaboration program, your employees will already be comfortable with the technology, and you won’t have to spend any time training them on how to get it going. You can set up secure online document-sharing solutions in less than thirty minutes, so you’ll never have to wait to get started. Once the software is installed, it’s completely up to you to begin sharing files with anyone you want.
One of the primary reasons you want to use a secure online document sharing program with a collaboration platform like SharePoint is the level of security built into the platform. With SharePoint, you have a central database that everyone can log on to. Anyone can make changes to the document library, and anyone can see what everyone else has changed. When you want to give someone permission to edit a document, you simply give them access authorization. No one else has access to the document library at this point, making collaboration with others very easy.
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Another reason you might want to go with a cloud-based collaboration program like SharePoint or Google Docs is because of the cost savings. You can get started with your company without paying hundreds of dollars for customized software, but instead can get started with the free suite. These suites are packed with features that allow for complete document management, including tracking changes, search functionality, collaboration tools, and many other options. There are several online secure document vault sharing solutions, so you can choose one that works best for your business.
One of the most popular secure online document sharing solutions right now is Microsoft Office Online. With this suite, you can easily share documents and even work on spreadsheets through the internet. The Office Online platform also allows you to share files through offline storage sites, such as your email, so you can access documents no matter where you are.
One of the major advantages of cloud document storage is accessing these documents from any location. This means that if you have a laptop or a mobile device, you can get to work. You won’t need to be tied down by the constraints of onsite filing storage if you want to get your work done, and you’ll never miss any important documents that you need to have in order to accomplish your tasks. Because these suites contain everything your company needs, they’re much more affordable than individual file-sharing programs. However, you still have the option to use the individual file storage plans if you prefer.
Online document storage is fast becoming the way that companies are using new technology to share information. However, with all the new software, hidden fees, and options comes the need to learn them quickly and effectively so you can avoid unnecessary charges. Office Online is an excellent choice for those who need flexible pricing, easy collaboration, and high security. Plus, it’s designed specifically for small and large businesses, so you can use it even on your personal computer. No matter what type of business you run, Office Online can give you a great solution without any drawbacks that other file-sharing solutions may come with.
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